Departmental Emails Account Policy
The following policy outlines how departmental email accounts get requested and created. Furthermore, it specifies who needs to authorize the creation of the email address, and whether that email address can in turn be used for mass communications to mailing groups.
- When a department or a division requests a new email address for their department, whether for general use (ex. firstname.lastname@example.org) or for a particular event (ex. email@example.com) , the actual request must include a written approval by the Vice President leading that department or division. When contacting the IT Service Desk (firstname.lastname@example.org) please include an email from the Vice President approving such request. For example, for all academic departments, the IT Service Desk would need an email from the Provost.
- Delegation of these departmental email addresses, or the ability for an individual or a group of people to have access to that email address for sending or receiving emails, is granted in writing by the chair or director in charge of that department.
- The permission for that email address to send emails to mailing groups, like Class of 2017, AllStudents, Employees, or Community will be granted by the Office of Communications, in particular by Sarah Malinowski Ferrary, Executive Director of University Communications. Campus News is currently the preferted clearing channel for mass communications on campus.