Academic Policies & Regulations

Advisement and Registration

General Information

Each student at Saint Peter’s University is assigned an academic advisor who aids the student in planning an academic schedule using Self-Service. Students must use Self-Service to plan their schedule and obtain their advisor’s ap­proval for each course before a student may register for any term. Registration dates for each term are published online in the Academic Calendar (https://www.saintpeters.edu/academic-calendar/). Student’s financial obligation must be satisfied by the Payment Due Date on the Payment Due Calendar (https://www.saintpeters.edu/enrollment-services/student-accounts/billing-and-payments/).

Academic Advisement

Through the University Advisement Program, freshmen are assigned advisors upon entering the University and should consult with them periodically during their first year of study.  After their first term of study, students will be transitioned to their major department for academic  advisement. Students with multiple majors or minors will be assigned an advisor for each department and must consult with all advisors prior to registration for each term.

Advisement for School of Professional Studies (SPS) Students

Adult students are assigned academic advisors to assist them throughout their academic career. The academic advisor should be consulted and can review your course plan to ensure you are on track to complete your program requirements on time.

Administrative Deregistration

Students may be administratively deregistered from some or all of their courses if they fail to complete by published deadlines the following:

• required forms for federal student aid
• payment arrangements
• if they lack appropriate course prerequisites or
• if they fail to attend/participate in class.

Students are expected to maintain continuous registration until their program requirements are complete. Students who have not been in attendance for at least one year, will have their program administratively withdrawn as a result of non-registration by the Registrar's Office. 

Registration Between Schools

• Evening (SPS) students may not register for traditional day (semester) courses.
• Traditional day students are not permitted to take more than two term courses (One course in each term or two courses per term).
• First-year students are not allowed to register for SPS courses unless an exception is approved by the Dean.
• Undergraduate students may not register for winter trimester courses. 
• The Dean may approve exceptions to the policy.

Saint Peter’s University Credit Hour Assignment Policy

This Credit Hour Assignment Policy ensures that the number of credits awarded for the completion of each course taught at Saint Peter’s University reflects United States Department of Education (USDOE), Middle States Commission on Higher Education (MSCHE) and New Jersey state requirements for classroom hours and recommended out of class course work. 

The policy assures that measurable learning outcomes and credits awarded for the completion of programs that do not adhere to the standard definition of a “credit hour” (such as online, hybrid and internship courses, as well as credits awarded through prior learning assessment) are consistent with those assigned to traditional face-to-face courses, considering course content and expected learning outcomes.

This policy applies to the assignment of credit hours to all current and new Saint Peter’s University programs, undergraduate and graduate.

Definition of a Semester Credit Hour 

One semester credit shall be equal to not less than one hour (50 minutes) of classroom instruction plus two hours (120 minutes) of out of class course work over a span of no less than fifteen (15) weeks.  Courses that meet on a TF course pattern (75 minutes) over a span of no less than fifteen (15) weeks meet this credit hour requirement.

Course Requirements

Consistent with the definition of a semester credit hour policy, students in traditional lecture/discussion courses are expected to devote two hours outside the classroom on related course work, including study, preparation of written assignments and course-related projects. Instructors acquaint students with all course expectations at the beginning of each course with a detailed syllabus that follows a prescribed format to foster the attainment of measurable learning outcomes. Syllabi include all course requirements and policies in addition to sharing clear evaluation criteria.

For programs that do not adhere to the standard definition of a “credit hour” (such as online, hybrid and internship courses, including student teaching, and credits awarded through prior learning assessment), courses shall be consistent with those face-to-face offerings, with due consideration given to course content and measurable learning outcomes. In addition, syllabi include a clear set of course expectations, policies and evaluation criteria.

Ongoing Assessment of Semester Credits

The number of credits assigned to each course shall be considered in course design and syllabi with expected student learning outcomes for each course meeting the semester hour standard. Consideration of assigned credits are part of the periodic review of syllabi by department chairs, regularly scheduled annual course assessments involving faculty and students, curriculum committee reviews, and formal program evaluations.  The school deans collect and store syllabi each semester.

Review

The Provost/Executive Vice President for Academic Affairs, the school deans, and the chair of either the Curriculum Committee or the Committee on Graduate Programs will review all new programs, including those associated courses and credit hours assigned, before submission to and approval by the Faculty Senate. New courses or changes to existing courses may not be instituted without prior departmental approval and the approval of the appropriate school dean. 


Student Status

Students enrolled at the University are classified as follows:

• Traditional Day Student Status -Students enrolled in the undergraduate day fall and/or spring semes­ters. Full-time students are expected to enroll for a minimum of 12 credits per term.

• School of Professional Studies (SPS) Status - Students enrolled in undergraduate evening 8 week terms. Full-time students are expected to enroll for a minimum of 12 credits per term.

• Matriculated Students - Students who have satisfied the entrance requirements and are following a prescribed program of studies towards a degree. Matriculation starts on the first day of the term.

• Non Matriculated Students - Students who are not pursuing a degree at Saint Peter’s University but who are admitted at the discretion of the University Registrar in certain circumstances to fulfill an academic need. Students may take no more than 12 credits before matriculating.

• Auditors - Students who have the permission of the Dean of the school that the course is offered in and the instructor to attend the course on a non-credit basis.

• Full-time Students - Students who carry a course load of 12-18 credits per semester or generally six credits per evening term. Unless stated otherwise for particular courses of study, permission to take credits beyond these limits in a term must be obtained from the appropriate dean.

• Part-time Students - Students who carry a course load of fewer than 12 credits per semester or three credits per evening term.

Class Standing

A student’s class standing is determined by the number of credits earned by the end of the academic year:

Independent Study

An independent study is a course in which normally one student engages in study under the direction of a faculty member, with weekly meetings of at least one hour and fifteen minutes throughout the semester or one hour and fifty minutes each week of a trimester. The student must secure the permission of the instructor, who should not feel constrained to assume such extra work, and also obtain permission from the department chair and the dean. All independent studies must be approved by the appropriate dean in advance of the term for which they are planned. Ordinarily, no faculty member may direct more than one tutorial or independent study each term, i.e., two in any academic year and one in the summer.

Independent studies may be approved for:

a.) students who desire special study in a specific area, which is not ordinarily covered in sufficient breadth and depth to suit their particular needs and interests;

b.) students who because of legitimate academic or human problems (e.g., student teaching or illness) have been unable to take required courses when normally scheduled, and who for substantial reasons (e.g., course is no longer offered, course is irregularly offered and is not available during the appropriate year) will be unable to take such courses at any other regularly scheduled time. This category will not be construed as including students who, having legitimately been unable to take a regularly scheduled course, have subsequently neglected without good cause to take that course at one of its regularly scheduled times. Preference for a particular instructor or for a particular time is not to be considered good cause. I

Independent studies are not available to students as a means of replacing a grade in a course previously taken. Tutorials and independent studies are available only to matriculated Saint Peter’s University students and our graduates, and may be given only by Saint Peter’s University faculty. Registration for a tutorial or independent study must be completed prior to the end of the appropriate add period. The Independent Study Request Form is available in the Provost Forms Database.

Auditing of Courses

Students may register for a course on an audit or a non-credit basis with permission of the appropriate dean. Students may not audit courses in accountancy, studio art, data processing, composition, language studies, or any subject which involves laboratory work, field work, or work of a similar nature. Auditors may not be admitted to closed courses, tutorials or independent studies. Auditors, with approval of the course instructor and permission of the dean, may change their status from audit to credit by the last date for adding courses specified in each term. A grade of “AU” is recorded for courses taken on an audit basis. No other grade is given. 

Students auditing a course must plan and have the course approved by their advisor on student planning. After the advisor approves, the student should email the Dean for permission to audit a course. Once the Dean approves, they will let the Registrar's Office know and the student can be coded as an auditor. Credits earned will be zero and the cost will be reduced to one credit. Student Accounts will update the tuition charges to reflect the cost of one credit.

Student Credit Loads

In order to complete the Bachelor’s degree in four years, students must complete 15 credits per semester of non-developmental courses.  Baccalaureate degree programs at Saint Peter’s University require 120 credits for degree conferral. Students must successfully complete at least 30 credits a year to graduate on time. Visit https://www.saintpeters.edu/case/think-30/ for more information.

• First-year students in good academic standing generally take five courses (one of which is the Freshman Semi­nar) during the first semester and five courses during the second semester. A dean’s approval is required for freshmen to take fewer than 15 or more than 17 credits in the fall or spring semester. Freshmen may not take evening courses. Credits taken during the Summer Academy are considered fall semester credits.

• Sophomores, juniors and seniors in good academic standing may enroll in up to 18 credits in a given term. Flat rate tuition for full-time students covers up to 18 credits. Students wishing to enroll in more than 18 credits, and pay the additional tuition charge, may do so if the following criteria are met for an Overload:

  • They have attained a cumulative grade point average of 3.0.
  • The course they plan to enroll in has been approved by their advisor on Student Planning.
  • They complete the Credit Overload Petition to obtain their advisor’s and the dean's approval after careful assessment of the reasons for the additional credit load and the student’s ability to successfully complete all courses.

Students on Academic Probation or Suspension

See the Academic Standing section for credit load restrictions for students on academic probation or suspension.

Online Course Policy for Traditional Day Undergraduate Students (Effective Fall 2025 for all students)

Traditional undergraduate day students who have not completed thirty (30) credits of coursework:

• May take a total of six online credits  (1 in the Fall and 1 in the Spring)
• No more than three online credits can be taken at one time.  
• The online credits must be taken in traditional undergraduate day courses. 

Traditional undergraduate day students who have completed thirty (30) credits of coursework are eligible to take a maximum of six undergraduate online credits during a 16-week semester.  Online credits taken in an 8-week course count towards the six-credit maximum allowed in a semester.  

Students who wish to enroll in online courses offered by the School of Professional Studies (SPS) (Term 1, Term 2, or Winter Intersession/Janmester) must meet all of the following requirements:

• Completion of at least 30 credits
• Approval from their academic advisor and the Dean of SPS
• A minimum cumulative GPA of 2.0
• Adherence to the 6 credit online course limit

To appeal for an exception to the policy, students must complete the Online Course Policy Exception Request (for Traditional Day Undergraduate Students) form.

Traditional Day Students Enrolling in Undergraduate (SPS) Courses

(Effective for returning students enrolled in Fall 2025 based on when registration was processed. If processed prior to 7/1, this policy applies. If processed after 7/1, the new policy applies. If you have questions, please contact registrar@saintpeters.edu)

Traditional day students are expected to complete their degree requirements through courses offered during the day session. However, traditional day students may take courses in the School of Professional Studies, consistent with the University policy on credit loads, provided they fulfill the following conditions:

• They will have earned 30 or more credits at the time the course commences;
• They must not exceed more than 6 credits in an 8 week term in SPS courses (excluding Janmester courses). Exceptions may be granted by the Dean.
• Students with a GPA below 2.0 are not permitted to enroll in online courses.
• They complete the Undergraduate Request to Enroll in Term 1 and Term 2 Courses to obtain approval from their academic advisor and the Dean of the School of Professional Studies will review and register the student.

Undergraduate Students Enrolling in Graduate Courses

Traditional day and SPS students may enroll in two graduate courses while completing their undergraduate degree, provided they fulfill the following conditions:

Undergraduate students are not permitted to register in Winter trimester courses or courses that overlap terms. Credit and GPA Exceptions may be granted by the Dean. If an exception is granted, Financial Aid is not available for Undergraduate Students for the Winter Trimester and this is paid out of pocket. 

Summer Session Course Loads

Traditional day students may take no more than 12 credits in a given summer session and no more than six credits in any particular session, and no more than three credits in any session of three weeks or less.

Courses Taken at Other Institutions

While a student is matriculated at Saint Peter’s University, only under specific circumstances, can up to 18 credits for courses taken at another college, outside of the fall/spring regular academic year schedule, be transferred to Saint Peter’s University to count as part of a student’s graduation requirements. (The academic year restriction does not apply to courses taken through the Washington Internship Program or the Saint Peter’s University Study Abroad Program.) Other credit load limits apply as well, and the last 30 credits of the degree must be completed at Saint Peter’s University. Students also may not matriculate at Saint Peter’s and another institution simultaneously during the same academic year.

The following describes the conditions under which matriculated students may transfer in credit for courses taken at an accredited college outside of the fall/spring regular academic year schedule.

1. Prior to registering for a course, a student must complete the Undergraduate Request to Take Courses at Another Institution form. The course description from the other college’s catalog or webpage must be uploaded or attached. The following individuals’ signatures are also required on the form: appropriate dean, chairperson of the equivalent Saint Peter’s department, and the chairperson of the student’s major department. Note that these signatures do not constitute waivers for the residency requirement, 18-credit limit requirement, or other credit load limit requirements.
2. After the course is completed and a final grade of C (2.0) or better awarded, the student must send a transcript to CASE@saintpeters.edu to evaluate and process.
3. Transfer credits are not computed in the student’s grade point average.

Students participating in the Study Abroad Program will have all grades transferred (regardless of the grade). However, the grades are not computed in the student’s grade point average.

Conditions of Non-Matriculation

Non-matriculated students (students who are not pursuing a degree at Saint Peter’s University) may not take more than 12 hours of credit. If a non-matriculated student wishes to register for additional credits beyond 12 hours, that student must apply for matriculated degree seeking status. Any request to continue as a non-matriculated student beyond 12 credits must be made in writing, with specific reasons cited, to the appropriate dean and Registrar. Once matriculated into a degree program at the University, a student may not take courses as a non-matriculated student until he/she has graduated from the University. After a student has graduated, a student may return to the University as a non-matriculated student, but the credit hour limits apply. No courses taken after graduation as a non-matriculated student may be applied retroactively to any major, minor, or degree program.

Class Attendance

Students are expected to attend all classes, arrive on time and remain for the entire class period, and report to class fully prepared with all required materials. To meet these expectations, students must arrange course schedules that minimize conflict with other commitments, including personal commitments, work, or participation in athletics or other university-sanctioned events. When students encounter difficulty meeting these requirements, they must actively engage their faculty member to discuss the concern. The interaction in the classroom among students and faculty is a vital part of the learning experience. At the first class meeting of the term, the professor must indicate what relationship attendance has to the final grade. The responsibility for any work missed due to absence rests entirely with the student.

• Absence from Class - An occasional illness or other important personal matter may sometimes make class attendance impossible; however, it is up to the student to notify the instructor within 24 hours, and provide any required documentation within a reasonable amount of time. Whether the absence is excused or not is up to the instructor, and the responsibility for work missed rests entirely with the student. Traditional day students who exceed absences totaling more than two times the number of lecture meetings per week may be given a failing grade if the student continues in the course past the withdrawal date.  Students taking SPS classes in eight-week sessions are permitted one absence per term. An absence is defined as missing one class meeting, or for hybrid and online courses, non-participation for a one-week period.

• Absence from Laboratory - All missed laboratory sessions must be made up.

• Extended Absence - Students who must be absent for extended periods (i.e., three or more consecutive classes for traditional day students or two classes for SPS students) must notify the appropriate dean who will inform the faculty as a service to students. Traditional day students must notify the appropriate dean. Students attending evening classes in Jersey City must notify the office of the Director of the School of Professional Studies (SPS). Bergen County Campus students must notify the Director’s office. Upon their return, written documentation from the appropriate source (e.g., hospital, doctor, government agency, etc.), along with the student’s cover letter, must be delivered to the appropriate dean. Students must consult their professors about their status upon their return and should not presume their eligibility to continue courses.

• Absence Due to Trips on Class Days - Students seeking an excused absence from class due to their participation in a course-related or non-course-related University-sponsored trip must get permission from their instructor(s). Granting the excused absence is at the discretion of the instructor(s). If excused absences are not granted, a student may not be penalized for declining to participate in the course-related trip. If permission is not granted, and a student still decides to participate in the trip, the student is responsible for the consequences that action may have on his/her class attendance record and/or grade. When seeking permission for these excused absences, students should supply instructors with a signed letter from the faculty (or staff) member leading the trip. The letter should indicate the student’s name and describe the purpose of the trip.

Examinations

Examinations are a partial but significant measure of a student’s academic progress.

• Class Examinations - Class examinations are periodic examinations within a course, previously announced by the professor, and generally considered a determining factor in the final term grade.
• Late Examinations - Late examinations are conducted by an instructor for those students who have an excused absence for a missed class examination. It is the student’s responsibility to make arrangements for a late examination with the professor.
• Final Term Examinations - Final term examinations are scheduled by the Registrar for every traditional day course. Any substitute procedure for a final examination must be authorized by an instructor’s department chairperson and the appropriate dean.  Final exams for SPS courses may be given during the final week of classes and may or may not be given during the final meeting.  Projects, papers or presentations may be assigned for SPS courses in lieu of final examinations, as set forth in the course syllabus.
• Absence from Final Examinations - The final decision as to whether or not a student has an adequate reason for being absent from a final examination rests completely and exclusively with the professor. If the professor decides the reason is adequate, he/she will arrange for and conduct a late examination. Should the professor decide the student’s reason is not adequate, the student receives a failing grade for the examination.

Grading System and Procedures

Grades at Saint Peter’s University are assigned on a numerical quality point basis, with a D as the minimum passing grade in each undergraduate subject. A student’s final term grade in any course is assigned by the instructor on the basis of performance in all work throughout the entire period of the course, including class participation, recitations, readings, reports, quizzes, major tests, term papers, and final examinations. Final grades for a term cannot be altered later than six weeks after the start of the next term.

Grades should be interpreted as an index of achievement in a course according to the following scale:

*Students who stop attending class meetings, or do not meet other stated attendance measures in a web-based course, will be given a Final Grade of FA: Failure Due to Non-Attendance. The student's Last Date of Attendance in the course will be used in determining if Federal Financial Aid must be returned. It is in the student's best interest to contact their Dean's Office if they cannot complete their courses. A grade of FA in an eligible course impacts the students Term and Cumulative GPA. 

Other symbols used in the official recording of grades include:

Failures

Students will receive a failing grade for a course whenever they have a final term grade below D, fail to complete the necessary course work in order to remove the grade of In­complete (IC) from their record, or fail a course due to excessive absence.

Incomplete Grades

If students believe that they have a legitimate reason for requesting time beyond the final examination to complete course work, they may request a grade of Incomplete (IC) from the instructor. If granted, students will have until the deadlines below (semester, term and trimester) to complete the course work:

• Fall incomplete grades must be changed by March 1st
• Winter incomplete grades must be changed by April 15th
• Spring and Summer incomplete grades must be changed by October 15th

If the instructor has not submitted a Change of Grade Form grade, the Registrar's Office will change the grade of IC to an F.

In Progress Grades

For courses that run beyond the normal end of term, grades of In Progress (IP) may be assigned. Courses assigned an IP grade must have the course work completed by the end of the following term. If the course work is not completed, IP grades will be changed to an IC grade by the Registrar's Office on the dates below:

• Fall incomplete grades must be changed by March 1st
• Winter incomplete grades must be changed by April 15th
• Spring and Summer incomplete grades must be changed by October 15th

Change of Grade

A change of grade can only be initiated by the instructor of a course who must submit an Change of Grade Request Form detailing the reason for the extension to the school dean for approval. Such changes are made in extenuating circumstances only.

Resolution of Grade Disputes

Students have the right to know the components of a course on which their final grade will be based, to be graded fairly, and to understand why they were given a particular grade. The instructor has the right to determine which course components will be graded and the weight that will be given to each, the right to determine the grading scale to be employed, and the responsibility to grade students consistently on that scale. The instructor is also expected to provide a syllabus for each course, specifying the assignments and examinations, and the weight given to each course component in determining the final grade. Finally, graded material should be returned to the student within a reasonable period of time; any material not returned must be retained by the instructor for one year.

Should students believe, in light of the above, that they have been graded unfairly, then the first step is to make an appointment with the instructor, bring copies of any papers and/or exams in question, and request that the instructor review the grade. This may be done until the sixth week of the term after the term in which the grade was issued. After that point, the grade becomes final.

If, after discussing the grade with the instructor, the student still believes that he/she was treated unfairly, then the next step is to seek the assistance of the chairperson of the department in which the course is offered to resolve the issue. Should the department chairperson be the instructor in question, then the appropriate dean is to appoint a member of that department to serve as mediator in the dispute.

If the above steps do not lead to resolution of the issue, the student may meet with the appropriate dean to discuss the issue further.

When the assistance of the chair or the appropriate dean is called upon, that office will act as a mediator and will be authorized to collect all materials (e.g. exams, papers, quizzes and any other evaluative materials), whether in the hands of the instructor or the student, relevant to the construction of the grade. The instructor must be prepared to show that the grade was constructed according to the criteria described in the syllabus.

Pass/Fail Option

Students in good academic standing are allowed to register for one course per term on a Pass/Fail basis. There is a limit of three Pass/Fail courses in any Bachelor’s or Associate’s degree program. Completion of a course under this option results in either a P or F grade. Courses not available for this option are those in the major department, cognate courses required by the major, or courses given through the Honors Program. Students may not take courses needed to satisfy matriculation requirements on a Pass/Fail basis. The Pass/Fail option is not available for basic courses in writing, composition, reading, or for any developmental courses. Permission to take any course under the Pass/Fail op­tion must be approved by the student’s advisor and the appropriate dean. A traditional day student who has completed at least one semester of courses at Saint Peter’s University or an SPS student who has earned at least six credits may register for one course each summer (including Intersession and the Janmester term) on a Pass/Fail basis. Students on academic probation are not permitted to enroll in the pass/fail grading options during their probationary period. 

Credit will be granted for a passing grade, but since there is no numerical equivalent, the grade is not included in the GPA. A failing grade will be recorded as F and will be computed in the student’s cumulative average.

Students must complete the PASS/FAIL Request form on the ESC FORMS page by the date noted in the Academic Calendar. Once students have filed for the Pass/Fail option and it has been recorded, they may not cancel the option.

Cumulative Grade Point Average (GPA)

The grade point average is computed in the following manner:

1. Multiplying the grade in each course taken at Saint Peter’s University by the number of credits assigned to the course;
2. Adding these products and dividing the total by the total number of credits attempted in all courses taken at Saint Peter’s University.

Pass grades, credit by examination grades, and transfer grades are not utilized in computing the cumulative grade point average.

Repeating a Course for a Higher Grade

Students may repeat any course for which they received a grade below a C, including grades of F or FA. All courses and grades remain on the transcript. Only the most recent grade will be included in the cumulative GPA and will apply towards degree completion. This option is open only to students who have not completed their degree requirements for Saint Peter’s University. Tutorials and independent studies are not an option for repetition of a course and grade replacement. Students should consult financial aid to determine if the repeated course will be covered by federal financial aid.

A transcript is an official record of courses taken, credits earned, and grades received.  The Registrar's Office offers several options for former and current students to order and receive transcripts.  In partnership with Parchment, Saint Peter's is able to provide official transcripts delivered electronically through the Parchment network.  The cost of the transcript varies by the type of delivery service requested and is detailed on the ordering site.  Online orders for same-day service must be received by 4:00 pm Monday through Friday to be processed the same day. Transcripts must be ordered through Order Official Transcripts.

Unofficial transcripts are no longer provided by the Registrar's Office.  Students with Self-Service access may view their unofficial transcripts online; students who do not have access to Self-Service must request an official transcript.

No transcripts or certifications will be released to students who have unpaid financial obligations to the University. Once a student graduates, the transcript is considered “sealed” for that particular degree and changes cannot be made.

Communication to Students/Change of Address

It is each student’s responsibility to inform the University of any changes in directory information. You can update your address and contact information on Self-Service. A student’s lack of receipt of important notifications due to the student’s failure to provide a correct, current address is not an acceptable reason for non-receipt of important notifications. Ensuring that a correct address is on file is entirely a student’s responsibility.

Official Email Communication to Students

The official, sanctioned method of email communication with students is through each student’s account provided by the University. Students are expected to check their University email accounts regularly. A student’s lack of receipt of important notifications, due to the student’s failure to use the email account provided by the University, is not an acceptable reason for non-receipt of important notifications.

Change of Name

Students who wish to change their name on University records must complete an Official Name Change Request. Two forms of legal documentation must be submitted, e.g. a marriage certificate, divorce decree, court order indicating the change of name, SSN card or drivers license indicating the updated name. To update your email address, please contact the service desk.

Academic Standing

The academic records of traditional day students are reviewed by the appropriate dean and the Com­mittee on Academic Standing each semester. The records of students in SPS are reviewed by the appropriate dean two times per year. As a result of this review, stu­dents will be placed, at the end of the spring term, in one of the following categories:

• Good Standing - First-year Saint Peter’s students with a cumulative GPA at or above 1.8, and all other students at or above 2.0, are considered to be in good academic standing.

• Academic Probation - First-year students who fall below a GPA of 1.8 will be limited to a maximum course load of 12 credits in the following semester. For all other students with a GPA below 2.0, a maximum course load of 15 credits will apply. Pass/fail grading options are not permitted during this probationary period. Additionally, students on academic probation are required to participate in the Academic Recovery Program. Traditional day undergraduate students must schedule a mandatory meeting with the Center for Academic Success and Engagement (CASE), while online students are required to meet with the Dean of Graduate and Professional Education. Moreover, students on academic probation may face restrictions on their participation in co-curricular activities. These measures are intended to facilitate academic improvement and ensure that students are well-equipped to meet their educational goals.

• Academic Suspension - Students will be placed on Academic Suspension from their studies at the University by the appropriate dean at the end of the spring term if their cumulative GPA falls below the institutional requirements outlined below.

Academic Suspension is an enforced termination of formal studies and normally will be granted only once to a student. Students on academic suspension, with the advice and permission of the appropriate dean, may be enrolled for a limited num­ber of courses at another college during the period of their suspension. Successful completion of up to 12 college-level credits indicating a composite GPA at or above the minimum needed will be considered as a positive factor in reviewing a suspended student’s application for reinstatement.

For further discussion of the details and implications of Academic Suspension on financial aid, see the section on Student Financial Aid.

Financial Aid Suspension

It is possible for a student to be in good academic standing but be placed on Financial Aid Suspension if the student’s completion rate does not meet the federal guidelines. See the Financial Aid section for more information.

Academic Dismissal

If a student, after readmission from Academic Suspension, again be­comes academically deficient, the student will be dismissed. Academic Dismissal is final and precludes the possibility of readmission to the University. The transcript will note that a student has been placed on Academic Probation, Academic Suspension, or Academic Dismissal.

Readmission from Academic Suspension

Students on Academic Suspension may apply for readmission by writing a letter to the appropriate dean explaining the reasons for seeking readmission and describing the manner in which the period of suspension has been spent. Traditional day students should address this request for readmission to the Dean who will present it to the Committee on Academic Standing. Students who wish to be readmitted to the SPS should write to the appropriate dean who will arrange for an interview to discuss the request for readmission and plans for future study. Applications for readmission should be submitted at least one month before the start of the term for which enrollment is requested.

Students who attended as traditional day students but are requesting readmission to SPS status (or vice-versa) should complete the Request to Change Status form which may be obtained from the appropriate dean of the school into which admission is requested.