Residence Life

Housing and Meal Plan Cancellation

Cancellation Refund Policy

The housing and meal plan Agreement is legally binding for the entire Agreement Period.
Cancellation requests must be made in writing to the Office of Residence Life. Writing or calling
another department (such as Admissions), the Dean of Students, an advisor, or another student
does not constitute formally canceling the housing and meal plan agreement. Cancellation
requests, which must be submitted in writing to the Office of Residence Life, can be approved
only for the following reasons: academic withdrawal or leave of absence, academic
disqualification, financial hardship, graduation, illness of a serious nature, marriage, or death. In
case of financial hardship or illness, Office of Residence Life will determine whether the
hardship or illness in question is serious enough to warrant cancellation of the agreement.

For students who have formally checked into their room, cancellations must be made in writing
to the Office of Residence Life. Upon approved cancellation of agreement, any occupied space
must be vacated within 48 hours of approval of the housing cancellation. If you vacate your
assigned space without an approved cancellation request, you will continue to be solely
responsible for all fees due for the entire Agreement Period.

Termination of Agreement

The University may terminate or temporarily suspend performance of any part of this agreement
without notice in the event of an emergency, act of God, an event or effect that cannot be
reasonably anticipated or controlled, that would make continued operation of housing non-
feasible. Refunds will not be granted for termination or temporary suspension of housing and
meal plan services that result from an emergency, act of God, an event or effect that cannot be
reasonably anticipated or controlled.

Suspension or dismissal from the residence halls will result in an immediate termination of the
housing agreement and meal plan. Suspension or dismissal from the residence halls are without
any refund of housing and meal plan charges.

Vacate Procedures

Upon cancellation of agreement, any occupied space must be vacated within 48 hours of
approval of the housing cancellation. Residents must officially check out and return all keys
according to instructions issued by the Office of Residence Life, on or before the end of the
Agreement Period or within 48 hours upon cancellation or termination of the Agreement.

Housing and Meal Plan Cancellation Refund Schedule

Any refund will be based on the date of written approval or official check out, whichever is later
(with the exception of the deposit, which is forfeited and applied to the housing cancellation fee):
100% of housing fees will be refunded if the cancellation request is approved and date of official
check out occurs up to and including the last day of the add period; 75% during the second week
of the semester; 50% during the third week; 25% during the fourth week. No refunds will be
honored subsequent to the 4th week of each semester.

Fall and Spring Terms

Time of withdrawal % of Cancellation
On or before term start date Full cancellation
During the first week of term 75%
During the second week 50%
During the third week 25%
During & after the fourth week 0%

Summer and Winter Housing

If you cancel % of cancellation
On or before term move-in date 100%
After first day of move-in 0%

Housing Deposit Refund

A $250.00 non-refundable and non-transferable housing deposit must be on file with Enrollment Services. The deposit will be returned after a student graduates, less any assessments and charges, unless the agreement has been prematurely canceled or terminated. If you fail to occupy your assigned space by the first full day of classes or if you fail to notify the Office of Residence Life by 4:30 p.m. on the first full day of classes that you will be arriving late, the deposit will be forfeited.

Meal Plan Refund Schedule

Meal plans may be canceled up until the first day of classes. No refunds of meal plan fees due to cancellation will be issued after the first day of classes for each academic term.

Fall and Spring Terms

Time of withdrawal % of cancellation
On or before term start date 100%
After first day of term 0%

Munch money balances remaining at the end of the fall semester will carry over to the spring semester as long as you keep or purchase another meal plan. Munch Money will not refill itself without a meal plan. Munch Money will not carry over to the next academic year if there is a balance at the end of the spring semester.

Steps In Cancellation Process

  • Submit a housing and meal plan cancellation request form: https://forms.gle/t2EcWQZfQbeJTPS76
  • If approved, please schedule your checkout within 48 hours. Housing will continue to be billed through the date of move out/checkout.
  • Your student bill will be adjusted based on the refund schedule, plus any applicable housing cancellation fee, which will be covered by your housing deposit.