Information Technology Services

Google Apps Transition for Students

Saint Peter’s University has been using Google Apps for many years. This service provides a flexible, robust, and reliable set of features that facilitate much more of our day to day communication beyond just email and continues to grow and improve. In order to align ourselves with Google’s road map and enable certain features (such as Google Classroom) that have been requested by various areas of the University, some organizational updates to our systems are required.

Starting on August 25th, 2016, students will be joining employees on the @saintpeters.edu email domain. The timing has been carefully chosen to impact our community as little as possible. Returning students will have a period of time to transition from one account to the other during the first few weeks of the fall term. Steps to ease the transition process have been provided below, and our service desk is fully trained to assist both students and employees who may have any questions or concerns.

This change is necessary to join the entire Saint Peter’s University community into one entity on this critical platform and to allow us to continue to leverage new and exciting features in the future.

 

If you are a student or alum:

If you are a new student who has never logged into University email using @mail.saintpeters.edu:

  • You are not affected by this change, however at this time less than 1% of students fall into this category. If you are unsure if this includes you, please contact the service desk below.

If you are a current student:

  1. You’ll need to reset your password using ReACT after this date in order to access your new account.
  2. Any files hosted on your Google Drive, your Calendar, any mails you want to keep, in addition to contacts, Youtube videos, and much more, will need to be exported. Many of these items can be re-imported into your new account. Please see "Students - How to use Google Takeout to Export Data."
  3. Please note that past emails cannot be migrated to your new account - we encourage you to set up forwarding “Students - How to Forward Emails to New Google Account” during the transition period, and use Students - How to use Google Takeout to Export Data to archive emails you’d like to keep.
  4. Any file or folder that is “Shared with you” in Google Drive will not be exported unless you make a copy prior to using Google Takeout or request to share it with your new account Students – How to Re-Share Google Drive After the Transition.

Between August 25 and September 30, 2016, there will be a grace period during which both your @mail.saintpeters.edu and @saintpeters.edu accounts are available and accessible - it is highly recommended that, during that time, you follow the steps for migrating content over, start saving content to your @saintpeters.edu Google drive (and stop using the @mail.saintpeters.edu one) and set up forwarding.  Forwarding should link to Students - How to Forward Emails to New Google Account.

PLEASE NOTE - After September 30, 2016, your @mail.saintpeters.edu account will close permanently and any files, emails, contacts, or documents you have not migrated over will be deleted.

If you are an alum:

  • You will be affected by this change in the same way as current students however, in most cases, you will need to contact the service desk to reset your password between August 25th and September 30th if you wish to retain any data from your old account.
 

If you are a employee

  • If you have not already done so, you can restrict Calendar free/busy information to employees or other groups by following the instructions in How to share your Google Calendar.

  • Starting August 25th, any communication sent directly to students or to personal contact groups containing students should be sent to their @saintpeters.edu email address. Please remember that when emailing those who have both employee and student accounts to distinguish between the type of information sent to each account and ensure you have selected the appropriate email address.

  • f you need to retain access to any file or folder that is “Shared with you” in Google Drive make a copy or see Employees – How to Re-Share Google Drive & Google Calendar with Students After the Transition.

  • Re-share any calendars with the student @saintpeters.edu accounts and/or request access to the new student account’s calendar.
 

If you have any questions, please contact the IT service desk at 201-761-7800 or servicedesk@saintpeters.edu.