Human Resources

Administrative Position Vacancies

Unless otherwise specified, to apply, submit resume, cover letter and the names of three references to the following address:

Saint Peter’s University
Office of Human Resources
121 Glenwood Avenue
Jersey City, NJ 07306
hrdept@saintpeters.edu

EEO/AA Statement:
Saint Peter’s University is an Equal Opportunity/Affirmative Action Institution with a strong commitment to diversity.

We do not acknowledge receipt of applications. Position vacancies are as follows:


Assistant Librarian: Systems and Emerging Technologies

posted 7/11/2016

Summary Description

The Systems & Emerging Technologies Librarian provides leadership for the development of the library’s electronic resources, integrated library system (ILS), discovery service, institutional repository, digital archives, website and other library applications. The person in this position identifies and evaluates emerging technologies related to the acquisition and maintenance of the library’s electronic resources, ILS, discovery service and website, and makes recommendations regarding those technologies to the Library Director.

Description of Duties and Responsibilities

  1. Manages the library’s electronic resources, including the library’s discovery platform, open URL link resolver, various database platforms, management of electronic services related statistics and statistics reporting.
  2. Performs an ongoing evaluation of database subscriptions, reference and general library collections to insure overall quality, timeliness, and pertinence to the educational mission of the University.
  3. Maintains the Library Integrated System including server-side activities and all client modules. Works closely with online systems vendor in system support.
  4. Coordinates Library systems and projects with University Information Technology Services, academic departments and outside vendors.
  5. Maintains security of library networks, updates hardware and software as necessary.
  6. Serves as a Library Subject Liaison as requested. Maintains the library Subjects Guides system.
  7. Trains and assists library users and library staff in the use of library applications. Prepares documentation and instructional aids.
  8. Assists with reference and instruction services as needed.
  9. Assists the University Archivist with the creation and maintenance of a digital archives.
  10. Aids in the selection and use of appropriate library resources.
  11. Makes decisions regarding the currency and usability of library collections. Regularly consults review media to make decisions on the additions of new materials to the collections.
  12. Actively participates in planning and implementation of library projects.
  13. Serves on University committees and participates in the activities of the University Community as requested.
  14. May provides sole supervision of the Library when on duty.
  15. As an employee of Saint Peter’s University the Assistant Librarian will demonstrate consonance with the institution’s Jesuit mission and identity and abide by the policies in The Academic Handbook.

Qualification Standards: At least one (1) year of professional experience working with Electronic Resources Management and Integrated Library Systems (ILS); experience working with databases and SQL; working knowledge of programming/scripting languages (PHP, JavaScript, Perl, Python) and markup (XML, HTML/5, CSS/3) languages; understanding of library technical services functions and MARC record format; experience with library discovery service, experience with digital projects, metadata, and content management systems (DSpace, ContentDM, Omeka).

The ideal candidate will be an excellent communicator with demonstrated ability to interact with faculty, staff and patrons of varying degrees of technology proficiency.

Education: Master’s Degree in library or information science from an ALA accredited program is required. A second subject master’s degree is desirable.

Other Considerations:
THE UNIVERSITY RESERVES THE RIGHT TO CHANGE, ADD, OR REASSIGNS JOB DUTIES OR COMBINE POSITIONS, OR PORTIONS THEREOF, AT ANY TIME. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT AGREEMENT OR CONTRACT.


Associate Director of Athletics for Communications

posted 7/7/2016

The Associate Director or Athletics for Communications will serve as the department’s media relations coordinator. This position will be the main contact for all media relations. Those duties include developing strong relationships with local, regional and national media. Responsible for maintaining the athletics website, which includes writing and/or editing news releases, newsletters and fund-raising correspondence. The Associate Director of Athletics maintains statistics and historical records for all nineteen sports. He/she will supervise game day staff and statisticians at home, and some away, events. This position is responsible for producing videos and maintaining social media accounts. There are other duties as assigned by the Athletic Director.

A bachelor’s degree is required, master’s degree preferred, as well as experience in collegiate sports field for communications. NCAA rules and compliance knowledge preferred.


Community Director – East Campus

posted 6/15/2016
Summary Description

Saint Peter’s University is seeking an experienced candidate for our Community Director (CD) position. Saint Peter’s University, inspired by its Jesuit, Catholic identity, commitment to individual attention and grounding in the liberal arts, educates a diverse community of learners in undergraduate, graduate and professional programs to excel intellectually, lead ethically, serve compassionately and promote justice in our ever-changing urban and global environment. The University’s main campus is located in Jersey City, a city rich with arts and culture, and less than 5 miles from New York City.

Reporting to the Assistant Director of Residence Life, the Community Director is a full-time, live-on position that is responsible for the management of three to four residence halls, 12-15 Resident Advisors, and 350-450 residential students. The Community Director is responsible for staff supervision, program development oversight through a curricular lens, crisis response, and building collaborative relationships with campus partners (i.e. Campus Safety, Facilities, etc.). The successful candidate will have experience working with diverse students and understand the value that living on campus contributes to the success of college students.

The Community Director serves as the primary contact for her/his/zir particular area of oversight on campus. The successful candidate will be able to analyze and evaluate overall performance, collaboration of key campus units, and contribute to strategies and initiatives to ensure student development can be met long term. The Community Director will be able to apply theory to practice to holistically develop students throughout the course of an academic year.

This is a full-time, 12-month, live-on position that includes participation in a campus-wide on-call rotation. Ideal candidates will have previous experience with residence life and housing operations, strong critical thinking and problem solving skills, familiarity with Microsoft Office and Google (i.e. Gmail, Google Docs, etc.), and excellent written and verbal communication. A Master’s degree and one year of experience are strongly preferred.

Description of Duties and Responsibilities

• Working with staff and students in each hall to develop various hall and floor programs through a

curriculum model to enhance the educational experience outside the classroom.

• Supervising Resident Assistants and development of strong and effective staff team.

• Operating and supervising the living unit and insuring the physical safety and welfare of the students in that unit.

• Advising student groups in their cultural, scholastic, social, and athletic activities.

• Counseling of individuals and groups of students within the halls and/or referrals when necessary.

• Enforcing University policies, objectives, and regulations to students.

• Maintaining of hall records and files (i.e. housing and building rosters, maintenance reports, duty Schedules, fire drills, room condition forms, etc.)

• Reporting cleaning and maintenance problems to the Maintenance Office and acting as a liaison between students and that office.

• Plays a key role in all housing procedures for students in the hall (i.e. check-in, check-out, vacation closing and opening, room selection, etc.)

• Facilitating all room changes within the living unit in conjunction with the Housing Coordinator.

• Attending all departmental and required meetings

• Acting as an official representative of the University for Events held within the residence halls and on campus.

• Serve as a judicial hearing officer for low to mid-level judicial hearings.

• Conducting weekly hall staff meetings with the Resident Advisor staff.

• Maintaining a flow of communication with the Assistant Director of Residence Life and other Student Life and Development departments.

• Acting as a liaison between the resident student and the Student Life and Development Staff.

• Participating in recruitment, hiring and training of Resident Assistants.

• Evaluating Resident Assistant performance regularly.

• Participation in special campus committees and projects as needed.

• Develop programs to meet the needs of Saint Peter’s University Students.

• Participate in on-call duty rotation with other professional staff within the Office of Residence Life.

Standard Department Responsibilities

• Participates in marketing efforts put forth by the department, which may include participation in Admission Office, Open House, and/or committee work.

• Expected to be attentive to the needs and concerns of the residents in such areas as safety, security, and emergency situations. Will work cooperatively with Campus Safety to ensure safety within the residence halls.

• Responsible for explaining and enforcing departmental and campus policies.

• Maintains accurate records in order to submit various reports as specified by the Dean of Residence Life and Assistant Director of Residence Life.

• Assists with other duties as assigned by the Assistant Director.

• The CD is expected to close her/his/zir campus at the end of the academic year following graduation.

• The CD is responsible for maintaining communication with the Assistant Director of Residence Life in all areas pertaining to their position.

Qualification Standards

• Commitment and sensitivity to the needs of a diverse student body with diverse values and priorities.

• Ability to work independently on sensitive, confidential, often complicated issues with tact and political acumen.

• Ability to analyze problems/issues, gather data and information, evaluate and recommend alternative solutions, or effect solutions with a tolerance for ambiguity and change, when necessary.

• Knowledge of student development and counseling theories and the ability to apply theory to practice in a university setting.

• Dedication to creating a collaborative and creative work environment.

Education

Bachelor’s degree required; Master’s degree in Higher Education, Student Personnel Administration, or related field strongly preferred.

Experience

At least one (1) year of experience in a residence life program or working within a college/university setting preferred.

Other Considerations

THE UNIVERSITY RESERVES THE RIGHT TO CHANGE, ADD, OR REASSIGN JOB DUTIES OR COMBINE POSITIONS, OR PORTIONS THEREOF, AT ANYTIME. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT AGREEMENT OR CONTRACT.


Instructional Design Specialist

posted 6/15/2016

General Description

The instructional design specialist provides instructional and program design expertise for the development and support of online courses and programs. This person is responsible for assisting faculty in the design of online coursework, programs, and instructional practices and oversees the development and refreshing of courses and course segments to electronic delivery methods. The instructional design specialist supports the development of online courses as well as the needs of the instructor and students. This position reports directly to the Associate Vice President for Academic Affairs & Assessment.

Primary Duties & Responsibilities

  • Collaborates with faculty on instructional design issues, creates customized web-based instructional elements, and manages online course development.
  • Provides design and production assistance to faculty in the development of electronic delivery methods.
  • Consults with individual or groups of faculty on optimal design of online courses and/or programs and effective uses of multimedia for instruction.
  • Demonstrates the ability to creatively design online and face-to- face instructional materials that incorporate innovative technology and engage participants.
  • Manages development projects from inception to completion.
  • Designs and supervises production of learning objects in a variety of formats including print, graphics, audio, video, and animation technologies to support online coursework and programs.
  • Provides professional and technical support/training to faculty.
  • Provides review, evaluation and reporting metrics to evaluate effectiveness of instructional design activity.
  • Serves on the Distance Learning Committee.

Additional Duties

  • Attends appropriate conferences and seminars to maintain an up-to- date knowledge base of new instructional software and pedagogical techniques.
  • Presents on topics related to distance learning, technology and course design at state, regional, or national meetings.
  • Develops partnerships with online faculty members to explore teaching and learning online.
  • Serves on intradepartmental committees.
  • Performs other duties as requested.

Preferred Qualifications

EDUCATION:
Bachelor’s or Master’s degree in instructional technology, education, communications, information technology, information sciences, curriculum design or related field. Master’s degree preferred.

EXPERIENCE:

  • Three to five years of experience in course design, curriculum design, training, or eLearning, preferably in higher education.
  • Experience with online course management tools.
  • Experience with graphic and multimedia authoring software and website design software.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of modern computing, networking and communications systems and learning management systems.
  • Experience with the Quality Matters (QM) Rubric and Standards.
  • Demonstrable knowledge in and application of the QM Rubric.
  • Ability to organize and work effectively with an understanding of organizational policies and activities.
  • Proficient in communication, both oral and written.
  • Advanced skills in the use of technology applications.
  • Ability to integrate resources, policies and information for the determination of procedures, solutions, and other outcomes.
  • Ability to handle multiple and simultaneous tasks. Ability to work effectively with a variety of groups.
  • Ability to organize work and effectively with an understanding of organizational policies and activities.
  • Detail oriented and organized.
  • Ability to deal well with fast-paced change.
  • Ability to deliver a positive customer service experience.

Interested candidates should submit a cover letter, resume and at least 3 professional references along with their application. Salary is commensurate with experience.


Director of Leadership Giving

posted 5/26/2016

Summary Description:

Under the direction of the Assistant Vice President for Advancement, the Director of Leadership Giving will be responsible for managing a team of two fundraisers and driving the leadership gift program to meet goals through strategic planning, teamwork, and mentorship. This involves working in partnership with academic leaders and Advancement colleagues to develop, implement, and execute qualification, cultivation, solicitation and stewardship strategies that join together the philanthropic interests of donors with the priorities and needs of Saint Peter’s University. The Director of Leadership Giving will be responsible for making 10-12 in person visits per month, designed to move prospects toward making a philanthropic commitment to the University. The Director will also attend a significant number of campus and local events, as well as host salon events and cultivation programs, as a representative of the University. Travel as well as evening and weekend activity is routine. Developing significant long-term relationships with current and future benefactors, whose resources will be integral to support the mission of Saint Peter’s University, is also an essential of the role. The Director of Leadership Giving will also perform other duties as assigned by the Assistant Vice President and/or Vice President for Advancement and External Affairs.

A Bachelor’s degree is required with a Master’s degree preferred. A minimum of 6-8 years of development of comparable experience is required, preferably with a background in direct marketing strategies or sales. The Director must demonstrate success in cultivating and soliciting gifts, or a demonstrated track record of closing complex agreements including interaction with high level benefactors or customers. Strong oral and written communication skills are vital. In addition to these qualifications, outcomes-oriented work style, optimistic and empowered attitude, entrepreneurial mind set, unparalleled personal integrity and respect for confidentiality and discretion, and ability to inspire a passion for Saint Peter’s and the Jesuit mission is important. Knowledge of the Raiser’s Edge software and capital campaign experience are a plus. A driver’s license and personal vehicle are required.

THE UNIVERSITY RESERVES THE RIGHT TO CHANGE, ADD, OR REASSIGN JOB DUTIES OR COMBINE POSITIONS, OR PORTIONS THEREOF, AT ANY TIME. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT AGREEMENT OR CONTRACT.


Assistant Director of Leadership Giving – 2 Positions

posted 5/26/2016

Summary Description:

Under the direction of the Director of Leadership Giving, the Assistant Director of Leadership Giving will be responsible for driving leadership gifts. This involves working in partnership with the Advancement colleagues to develop, implement, and execute qualification, cultivation, solicitation, and stewardship strategies for a portfolio of 175-200 prospects to work with the philanthropic interests of donors with the priorities and needs of Saint Peter’s University. The Assistant Director of Leadership Giving will be responsible for making 12-15 in-person visits per month, designed to move prospects toward making a philanthropic commitment to the University. The Assistant Director will also attend a significant number of campus and local events, as well as host salon events and cultivation programs, as a representative of the University. Travel as well as evening and weekend activity is routine. Developing a prospect pipeline by “cold calling” alumni, friends, and parents who may not have been previously contacted, as well as taking a lead role in the identification, evaluation, and pursuit of new leadership level benefactors is required. The Assistant Director of Leadership Giving will also perform other duties as assigned by the Director of Leadership Giving and/or Assistant Vice President or Vice President for Advancement and External Affairs.

A Bachelor’s degree is required with a Master’s degree preferred. A minimum of 2-4 years of development of comparable experience is required, preferably with a background in direct marketing strategies or sales. Strong oral and written communication skills are vital. In addition to these qualifications, outcomes-oriented work style, optimistic and empowered attitude, entrepreneurial mind set, unparalleled personal integrity and respect for confidentiality and discretion, and ability to inspire a passion for Saint Peter’s and the Jesuit mission is important. Knowledge of the Raiser’s Edge software and capital campaign experience is a plus. A driver’s license and personal vehicle are required.

THE UNIVERSITY RESERVES THE RIGHT TO CHANGE, ADD, OR REASSIGN JOB DUTIES OR COMBINE POSITIONS, OR PORTIONS THEREOF, AT ANY TIME. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT AGREEMENT OR CONTRACT.


Assistant Director of Annual Giving

posted 5/20/2016

Summary Description

In coordination with the Director of Annual Giving, the Assistant Director is responsible for planning and implementing all aspects of the University’s Annual Giving program. Specific duties include the cultivation, solicitation and stewardship of donors and the implementation of direct marketing strategies, including, but not limited to, direct mail, telemarketing and e-marketing designed to increase philanthropic giving and the base of support for the University.

Description of Duties and Responsibilities

  • Assists in the planning and execution of strategies to achieve yearly fundraising and participation goals
  • In coordination with the Alumni Engagement team, develops fundraising and volunteer strategies for Graduates of the Last Decade and executes all fundraising efforts for this group.
  • Oversees the university’s crowdfunding website, working with project owners in the planning and execution of their projects
  • Coordinates the planning and execution of all student fundraising efforts, including, but not limited to, the education of students regarding philanthropy, collateral development and the management of student gift ambassadors, with primary focus on the Senior Class Gift
  • Assists with the implementation of direct mail, e-marketing and telemarketing campaigns
  • Serves as a liaison to vendors retained in support of annual giving activities, such as crowdfunding, telemarketing, direct mail marketers, printers, mail houses, etc.
  • Works closely with members of the Alumni Engagement, Leadership Gifts and Planned Giving teams as well as Advancement Services and University Communications
  • Manages a portfolio of between 75-100 prospects with an expectation of 4-8 visits per month
  • Tracks budget expenditures for annual giving operations
  • Performs other duties as assigned by the Director of Annual Giving

Qualification Standards

Education: A Bachelor’s degree is required

Experience: Experience in development fundraising in a non-profit organization preferred

Other Considerations: Superior verbal and written communications skills, knowledge of fundraising and data base experience, preferably Raiser’s Edge. Must be highly computer proficient and should demonstrate the capacity to grow professionally and to make sound, independent business decisions, but also work within a team across the various divisions of Advancement and External Affairs. Some night or weekend work is expected.

Licenses (if necessary): Driver’s License

THE UNIVERSITY RESERS THE RIGHT TO CHANGE, ADD, OR REASSIGN JOB DUTIES OR COMBINE POSITIONS, OR PORTIONS THEREOF, AT ANYTIME. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT AGREEMENT OR CONTRACT. 


Assistant Registrar, Graduation

posted 3/31/2016

GENERAL DESCRIPTION
The Assistant Registrar is responsible for activities within Enrollment Services and Office of the University Registrar related to graduation, the academic record, including the maintenance and integrity of all facets of student records.

The Assistant Registrar assists in the maintenance of the University’s system of student records; ensures that all requirements have been met prior to graduation and that system graduation records are factually correct; determines students who have achieved certain scholastic goals and records. Interacts with University employees, students, and outside contacts to provide information, answer questions, solve problems, or otherwise respond to requests. Attends meetings, conferences, and workshops to keep up-to-date on issues relating to registration, office procedures, and student records.

DUTIES

  • Coordinates the process of academic records review with faculty, deans and other appropriate persons regarding graduation.
  • Responsible for graduation applications, certification, conferral, and other graduation-related processes.
  • Coordinates Registrar’s Office graduation-related student and faculty correspondence.
  • Coordinates the ordering of diplomas/certificates, Commencement awards, and other graduation supplies.
  • Review Datatel/Colleague degree audit information for accuracy and makes updates as necessary; processes substitutions and waivers; builds/deactivates programs as necessary.
  • Consults with students and faculty during Junior and Senior graduation clearance events using degree audit information.
  • Assists with the University Commencement ceremony and distribution of graduation awards.
  • Coordinates Registrar functions related to academic ceremonies.
  • Prepares scheduled and ad hoc reports related to records and registration and graduation as requested by the campus community.
  • Provides indirect supervision of the Enrollment Services Staff.
  • Provides support for records and registration services, including registering students, issuing transcripts and statement of accounts, answering phones, scanning, grade reporting, and classroom assignments.
  • Troubleshoots, analyzes, and resolves student disputes along with appropriate members of the campus community.
  • Maintains integrity and security of academic records.
  • Provides coverage for the Registrar and other Assistant Registrars as needed.
  • Perform other duties as assigned by the Registrar.

MINIMUM QUALIFICATIONS

  • Bachelor’s Degree required, Master’s preferred.
  • Five years of experience in higher education administration, preferably in an enrollment setting, with familiarity in registration, FERPA, and working with faculty.
  • Experience with an integrated student database required.

Annual Giving Officer

posted 3/16/2016
Under the direction of the Director of Annual Giving, the Annual Giving Officer will participate in activities supporting the discovery, cultivation and solicitation of annual giving prospects ($250-$1,000), including but not limited to the following duties and responsibilities.

Description of Duties and Responsibilities

  • Outreach to alumni and donors via telephone and email for the purpose of growing the donor base and retaining current donors. Efforts will include, but not be limited to, thanking donors for gifts, scheduling visits, conducting surveys, ascertaining prospect potential, encouraging event attendance and participating in challenges, special appeals and other programs.
  • Manage a prospect portfolio of a minimum of 150 annual giving donors with focus on moving donors to higher giving levels and ensuring continued annual support, with a goal of 8-10 visits per month and some direct solicitation of gifts.
  • Prepare written gift proposals and agreements for prospects, as needed.
  • In coordination with the Director of Annual Giving, assist in Reunion year fundraising efforts.
  • Assist in executing strategies for donor retention.
  • Provide assistance with the identification of leadership prospects, including intelligence gathered at events, through phone and email correspondence, etc.
  • Participate in alumni cultivation events and programs, both locally and regionally.
  • For our students and volunteers, draft scripts to promote effective, informative and high quality contacts with alumni and other constituents.
  • Perform other related duties as assigned by the Director of Annual.

Qualification Standards

Education: A bachelor’s degree is required.

Experience: Two years of experience in fundraising or a relevant field (e.g. sales). Relationship management and/or project management background a plus.

Other Considerations: A personal vehicle is required, as well as a willingness to travel and work nights and weekends. Knowledge of cultivation, solicitation and stewardship strategies and the ability to be persuasive is preferred. Knowledge of Raiser’s Edge software or similar fundraising software a plus.

The successful candidate must demonstrate skills and expertise in planning and decision making, communication (oral and written), computer literacy, human relations, persistence and patience. A high degree of initiative is expected along with strong organizational skills and the ability to identify and construct solutions. Also, the candidate should possess a commitment to the ideals of a Jesuit education.

THE UNIVERSITY RESERVES THE RIGHT TO CHANGE, ADD, OR REASSIGN JOB DUTIES OR COMBINE POSITIONS, OR PORTIONS THEREOF, AT ANYTIME. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT AGREEMENT OR CONTRACT.


Assistant Athletic Trainer

posted 2/19/2016

Full-time licensed athletic trainer performing daily clinic duties and providing game and practice coverage Must have current CPR/AED certification and current NJ Athletic Training license in good standing.