Administrative Position Vacancies
All Positions Pending AY 14-15 Budget Approval
Unless otherwise specified, to apply, submit resume, cover letter and the names of three references to the following address:
Saint Peter’s University
Office of Human Resources
121 Glenwood Avenue
Jersey City, NJ 07306
Saint Peter’s University is an Equal Opportunity/Affirmative Action Employer. It does not discriminate on the basis of sex, race, marital status, color, religion, age, national or ethnic origin, physical disability, sexual orientation, or veteran’s status. We do not acknowledge receipt of applications. Position vacancies are as follows:
- Coordinator of Housing
- Dean of Nursing
- Assistant Director of Student Activities
- Associate Director of Graduate Business Programs
- Dean of the College of Arts & Sciences/School of Business Administration
- Alumni Engagement Officer
- Assistant Athletic Director for Facilities and Operations
- Director of Voices of Praise Gospel Choir
- Director of the Center for English Language Acquisition and Culture (CELAC) with some teaching responsibilities (12 month position)
The Coordinator reports directly to the Director of Residence Life and is responsible for all administrative functions related to on-campus housing. The coordinator serves as the primary contact for housing-related issues and provides information to applicants, students, parents, staff and the University community regarding housing availability, housing policies and procedures. This is a full-time, 12-month, live-on position.
Description of Duties and Responsibilities:
- Supervises the receipt and processing of housing applications, contracts and deposits from new, returning and wait-listed students for a year-round housing program.
- Administers the room selection process and monitors room assignments throughout the year.
- Responsible for the distribution and collection of keys and monitoring of Room Inventories.
- Coordinates the implementation of the damage assessment process for individuals and/or common area assessment charges.
- Maintains accurate housing files including contracts, cancellations and assignments; monitors level of occupancy; maintains accurate rosters and records.
- Maintains detailed accurate records of application flow, which includes withdrawals, no-shows, triples, and housing by specific classification (i.e. freshman, transfer, readmits, etc.).
- Compiles data from related databases into reports such as occupancy reports, rosters, classification of residents, application statistics; and collections of other reports as requested.
- Assists Director with Assessment reports and Implementation reports.
- The Assistant Director serves as the liaison with the Enrollment Service office, Financial Aid, IT and other offices which interface with housing administrative matters.
- Drafts letters both for internal and external distribution in relation to incoming applications of all new students.
- Inputs all housing charges, meal plans, withdrawals, room changes and housing deposits into the housing system.
- Responsible for the production of various reports.
Standard Department Responsibilities:
- Attends and participates in regularly scheduled staff meetings and individual supervision with the supervisor.
- Participates in rotating on-campus duty responsibilities in supervising the campus on a weekly basis, vacation periods, and during emergencies, as requested.
- Responsible for explaining and enforcing departmental and campus policies.
- Maintains accurate records in order to submit various reports as specified by the supervisor and Director of Residence Life.
- Assists with other duties as assigned by the Director.
Bachelor’s degree with at least one year of full-time experience in a residence life program required. Knowledge and/or experience using housing software preferred.
Interested applicants may submit a resume to the Office of Human Resources, 121 Glenwood Avenue, Jersey City, NJ 07306, or by email to firstname.lastname@example.org. Review of applicants will begin immediately and will continue until the position is filled. We do not acknowledge the receipt of applications.
Saint Peter’s University is an Equal Opportunity/Affirmative Action Employer. It does not discriminate on the basis of sex, race, marital status, color, religion, age, national or ethnic origin, disability, sexual orientation or veteran’s status.
Saint Peter’s University invites applications and nominations for the position of Dean of Nursing. The Dean reports to the Provost/Vice President for Academic Affairs. Responsibilities include: providing administrative leadership and overall management of the University’s School of Nursing: the planning, implementation, supervision and evaluation of the baccalaureate, master’s and doctoral nursing programs. This is a 12 month administrative position to start on July 1, 2014.
Earned doctorate in nursing or related discipline with Master’s degree in nursing: Undergraduate and graduate nursing teaching experience; Record of scholarly activity administrative experience and program development/implementation required; Must be able to articulate a vision for nursing education and capacity to support the Jesuit/Catholic mission of the College; Excellent written, verbal, organizational, interpersonal, and supervisory skills, and be an effective manager.
Review of internal applications will begin immediately. The last date for submission of an application is February 25, 2014. Nominations and/or letters of application along with the resume, and the names and telephone numbers of three references should be sent to:
Director of Human Resources
Saint Peter’s University
2641 Kennedy Boulevard
Jersey City, NJ 07306.
Saint Peter’s University is an Equal Opportunity/Affirmative Action Employers. It does not discriminate on the basis of sex, race, marital status, color, religion, age, national or ethnic origin, disability, sexual orientation, or veteran’s status.
Reporting to the Provost/Vice President for Academic Affairs, the Registrar/Bursar is responsible for overseeing all aspects of student registration, for maintaining the integrity and security of academic records, and for managing the delivery of student services (registration, financial and student account services) in the “one-stop” Enrollment Services Center. The Registrar works closely with the deans, program directors and department chairs facilitating consistent and efficient implementation of academic policies. Additional duties include directing and coordinating all activities with grading, degree clearance and release of student information; preparing and analyzing statistical data regarding registration, scheduling and graduation; directing preparing of statistical reports for governmental and educational agencies such as IPEDs and NCAA; preparing and presenting information during new student orientation and new faculty orientation; and coordinating preparation of program information and awards for Commencement and Michaelmas. Responsible for billing of tuition accounts, makes payment plans. The position requires a Master’s degree; a minimum of five-seven years experience; evidence of ability to work effectively with students, faculty, and staff; and significant technology skills (Datatel/Colleague experience preferred) including web based registration services. The successful candidate will be an excellent manager and supervisor, and possess effective organizational, interpersonal and communication skills.
AVAILABLE: February 2014
SALARY: COMMENSURATE WITH EXPERIENCE
Please send resume to the Office of Human Resources, 121 Glenwood Avenue, Jersey City, NJ 07306 or email to email@example.com. Review of applications will begin immediately and will continue until the position is filled. We do not acknowledge the receipt of applications. Saint Peter’s University is an Equal Opportunity/Affirmative Action Employer. It does not discriminate on the basis of sex, race, marital status, color, religion, age, national or ethnic origin, disability, sexual orientation or veteran’s status.
The Assistant Director of Student Activities is responsible for providing leadership, development, and supervision of the Student Entertainment Board, student organizations, co-curricular activities, and campus wide programming. Specific emphasis of the role is working directly with 50+ student organizations and developing the student leaders involved with the organizations. The Assistant Director will assist with the planning and execution of department sponsored programs and services focused on increasing the number of students engaged in activities outside of the classroom. The Assistant Director is expected to work closely with faculty and administrators serving as student organization advisors to build strategic collaborations that complement the classroom experience for our students.
- Work directly with 50+ student organizations on operations, programming, elections, policies, governing procedures, an budget management
- Serve as the advisor to the Student Entertainment Board (SEB) and provide oversight of the planning retreats, budgeting, schedule of events, event management, elections, transition of new officers and administrative coverage at large events sponsored by this group
- Provide leadership training opportunities to student leaders and advisors
- Assist in the development Magis Leadership Conference
- Facilitate Practical Leadership Program, Club Fair, Monthly Co-Curricular Council Meetings, Leadership Nite, Student Leader Refresher Course, New Student Organization Training
- In conjunction with the director: provide oversight for the budget allocation process to active student organizations; provide general leadership development opportunities to students; collaborate with the First Year Experience Office to recruit and train orientation leaders; plan programming and information sessions for new students during orientation sessions; assist in internal and University wide assessment processes
- Closely monitor the spending and budgets for student organizations and provide regular reports to the Director
- Maintain accurate directories of all student leaders and advisors for student organizations
- Recruit new advisors and provide regular training for student organization advisors such as Advisor Luncheon and regular workshops
- Liaison to Community Service Office for the oversight of student group community service requirement
- Oversee the student organization events calendar
- Assist with social media communications and webpage updates relative to Student Entertainment Board, student organizations, and campus programs
- Represent the department at campus wide events such as Open House, Accepted Student Day, Commencement, and New Student Orientation and other University events
- Collaborate with other departments at the University on special programming such as Alcohol Awareness Week, Sexual Assault Awareness, Health and Wellness initiatives and other educational programming initiatives
- Serve in the absence of the director as needed
- Evening and weekend hours as needed for programming initiatives
- Serve as assigned on appropriate committees and taskforces
- Perform other duties as assigned
Bachelor’s degree required but master’s degree preferred in Higher Education or a related field. Minimum of three years of full time experience in student activities or an associated field within the realm of collegiate student affairs administration. Excellent oral and written communication skills; strong interpersonal skills; ability to work with a diverse group of students; experience with budgeting process for student organizations and budgeting software; and knowledge of student programming models and experience with planning campus wide events.
Experience with Orgsync or similar student involvement / student organization management software; knowledge and application of student development and leadership theory are preferred.
Monday – Friday 10:00 a.m. – 6:00 p.m.
Evenings and weekends as needed for programs and events.
Interested applicants may submit a resume to the Office of Human Resources, 2641 Kennedy Boulevard, Jersey City, NJ 07306, or by email to firstname.lastname@example.org. Review of resumes will begin immediately and will continue until the position is filled.
Saint Peter’s University is an Affirmative Action/Equal Opportunity Employer.
Associate Director of Graduate Business Programs
The individual is responsible for the day-to-day administration of the Graduate Business programs and participates in recruiting candidates, advisement and registration of students, formulating course schedules, solving problems involving the students, faculty and academic administration within University guidelines, and evaluating the effectiveness of program delivery.
Description of Duties and Responsibilities:
- Administers the Graduate business office and oversees adherence to University policies by all parties in the office
- Provides faculty support with respect to all administrative functions and communications
- Participates in admission decisions, including admission document review, recommending waivers, interviewing candidates, and preparing admission decision letters
- Coordinates open house activities on campus and at off-site locations
- Advises and monitors student compliance with curriculum
- Assists the Director with course scheduling, including the preparation of schedules and communicating with departments, faculty and Registrar’s office; budget management and program assessments
- Represents the University at various functions and meetings, both on and off campus.
- Other duties as assigned.
- Self-starter,motivated to ensure that the faculty,curriculum, students and scheduling activities achieve high standards.
- Excellent judgment with admissions and advising activities.
- Problem solver with advising, registration,and billing.
- Strong customer service orientation.
- Strong interpersonal skills.
MBA preferred, Master’s degree required.
Progressive business experience with 10+ years in academic or program administration.
Travel to Englewood Cliffs campus on a weekly basis and as needed at other educational sites.
THE UNIVERSITY RESERVES THE RIGHT TO CHANGE, ADD, OR REASSIGN JOB DUTIES OR COMBINE POSITIONS, OR PORTIONS THEREOF, AT ANY TIME.
Dean of the College of Arts & Sciences/School of Business Administration
The Dean of the College of Arts & Sciences/School of Business Administration reports to the Provost/Vice President for Academic Affairs. Responsibilities include supervising all academic departments in the College of Arts & Sciences/School of Business Administration including four graduate programs, budget preparation, recruitment and evaluation of faculty, encouraging faculty research, ensuring academic standards and procedures, and overseeing all academic support services. Saint Peter’s University, founded in 1872, is one of 28 Jesuit colleges and universities in the United States. Located in the rapidly developing community of Jersey City, Saint Peter’s also maintains a branch campus for adult and graduate learning in Englewood Cliffs.
The University is accredited by the Middle States Commission on Higher Education.
• Upholds and supports the mission of Saint Peter’s University;
• Has an earned doctorate from an accredited institution of higher education;
• Possesses the rank of professor with tenure in one of the arts or science disciplines; has a strong record of teaching, research and service;
• Has demonstrated administrative experience, with a successful track record of chairing an academic department or division for at least five years; dean experience preferred
• Is a strong advocate for the faculty; seeks appropriate input before decision-making; is a team-leader and player;
• Will lead the College of Arts & Science/School of Business Administration by enhancing and articulating its vision; embraces the institution’s traditional commitment to its students;
• Demonstrates excellent communication skills in speaking, listening, and writing; is committed to open and transparent communication;
• Has a collaborative management style; is detail-oriented and able to multi-task;
• Is competent in strategic planning; has financial acumen and budgeting experience; is technologically savvy;
• Knows and implements best practices in higher education; and
• Is strongly committed to diversity for all University constituents.
Alumni Engagement Officer
Through management of his/her specific functions, the Alumni Engagement Officer enables the Office of Alumni Engagement to achieve its mission of cultivating and maintaining relationships with the University’s alumni so as to have a positive impact on Advancement Goals of the University. Specifically responsible for handling various duties associated with the many operations and activities of the Office of Alumni Engagement.
Description of Duties and Responsibilities:
- Supports various activities of the department, which include event or meeting support, catering and other arrangements, invitation preparation, list management and financial tracking.
- Performs alumni outreach including surveys, phone calls, special mailings and post event correspondence.
- Supports volunteer management for special projects and committees including special reunion classes
- Supports alumni website administration as well as Alumni Board activities and alumni event administration.
- Reviews Alumni Engagement voice and email mailboxes and responds to or disseminates inquiries.
- Updates alumni information in Raiser’s Edge and produces mailing lists.
- Reviews incoming correspondence and inquiries and identifies items of special interest to director or others in the division.
- Provides input to letters to donors in support of the annual fund and supports annual fund mailing follow ups.
College degree or professional certification/equivalent experience required. 3-5 years professionals work experience in advancement, public relations, or related business environment. Driver’s license.
Excellent computer word processing skills and willingness to learn advancement specific database applications. Excellent written and oral presentation skills. Understanding of and commitment to Jesuit heritage and ideals. Willingness to work some evening and weekends
Superior communication, organizational and multi-tasking skills required. The individual must be flexible, reliable, able to make decisions regarding office matters and prioritize. Superior computer skills are a necessity (Microsoft Word, Excel and PowerPoint; Internet). Knowledge of Raiser’s Edge a plus.
Assistant Athletic Director for Facilities and Operations
The Assistant Athletic Director for Facilities and Operations reports to the Director of Athletics, serves as a member of the Department’s Senior Management team, is responsible for athletic fields maintenance, the management of athletic events, the coordination of athletic event set-up and breakdown and other duties as assigned.
Key responsibilities include:
- Serves as the primary Game Administrator for all home intercollegiate contests
- Serves as a member of department’s Senior Leadership Team
- Serves as a Sport Administrator for selected varsity athletic teams
- Oversee the set-up and breakdown of athletics contests in the Recreational Life Center (RLC) and at Jaroschak Field.
- Ensure all Jaroschak playing fields are in proper playing condition.
- Works closely with external vendor at Jaroschak Field as needed.
- Schedules all events utilizing Jaroschak Field.
- Works closely with Director of RLC and University maintenance vendor to ensure Athletic facilities are in good working order.
- Monitors athletic facility repairs to ensure they are completed in a timely manner.
- Oversees budgetary and financial details of athletics capital improvement projects
- Responsible for locker rooms assignments of home and visiting teams.
- Adherence to NCAA and MAAC rules and regulations.
Administrative responsibilities include:
- Serves as liaison with university’s maintenance vendor
- Serves as liaison with Hudson County Parks and Jersey City Departments of Recreation
- Coordinates the assignment process of game officials for intercollegiate contests
- Prepares payment requisitions for officials and event personnel
- Engages in various strategic planning initiatives for all aspects of the department
- Oversees the athletic department work-study program
- Supervises and assigns event personnel
- Assist with departmental fundraising, as assigned
Bachelor’s degree required. Master’s degree preferred. Extensive experience with knowledge of Division I intercollegiate athletics department operations required. Familiarity with policy issues concerning the administration of intercollegiate athletics and higher education preferred, including facility scheduling and event management expertise. Ability to direct and perform detailed work with accuracy under time pressures. Strong communication and interpersonal skills combined with the ability to interact with diverse groups and a willingness to work nights and weekends in support of scheduled events are required. Experience with computer applications (Microsoft Office, etc.) also required.
The review of applications and nominations will begin immediately and continue until position is filled. Please submit a cover letter and a resume as soon as possible, to the Office of Human Resources, 121 Glenwood Avenue, Jersey City, NJ 07306, or by email to email@example.com
Director of Voices of Praise Gospel Choir
The Director of the Voices of Praise Gospel Choir serves to create a dynamic gospel music experience for the students within the group. The director teaches vocal skills and ensures the successful performance of the Voices of Praise Gospel Choir at various campus and off-campus events.
Description of Duties and Responsibilities:
Recruit and retain members; Conduct weekly rehearsals; Select music, in conjunction with the student leadership of the group, for performances; Direct the group at all performances ;Arrange for musical accompaniment for all performances; Meet regularly with the Director of Student Activities; Meet regularly with the student leadership of the Gospel Choir; Perform other related duties as assigned
High School Diploma or GED required. Bachelor’s degree from an accredited college or university preferred
Must have experience directing a choir and knowledge of Gospel music
3-5 years of choir direction preferred. Must have excellent interpersonal skills, be committed to teaching skills to students of varying skill levels, and be able to work with a diverse group of students. At all times adhere to the guidelines and policies published in The Net, the College Handbook
Director of the Center for English Language Acquisition and Culture (CELAC) with some teaching responsibilities (12 month position)
Saint Peter’s University invites applicants for the Director of the Center for English Language Acquisition and Culture. As a full time, 12-month administrator with teaching responsibilities, the Director reports to the Academic Dean of the College of Arts and Sciences/School of Business Administration for all academic and personnel issues. The Director is responsible for overseeing the ESL program including designing curriculum, scheduling and staffing classes, tutoring and advising ESL students, running ESL workshops offered through the Center, and teaching up to 12 credits during the academic year and up to the equivalent of half-time teaching during the summer. The Director is also an active participant in the University’s Title V grant, Strengthening Achievement among Hispanic and Students of Minority Backgrounds, and in this capacity, reports to the Principal Investigator, who directs CELAC’s involvement in grant-related activities. Minimum Qualifications include: M.A. in linguistics or a related field and TESL/TEFL/TESOL and teaching experience. Experience with Computer Assisted Language Learning and college level introductory writing courses preferred.
Candidates should send a cover letter, a curriculum vitae, and three letters of recommendation electronically to firstname.lastname@example.org with the subject heading: CELAC Director. Alternately send to CELAC Director, Saint Peter’s University, 121 Glenwood Avenue, Office of Human Resources, Jersey City, NJ 07306. To receive fullest consideration, applications should be received by November 1, 2013.