Administrative Position Vacancies
All Positions Pending AY 14-15 Budget Approval
Unless otherwise specified, to apply, submit resume, cover letter and the names of three references to the following address:
Saint Peter’s University
Office of Human Resources
121 Glenwood Avenue
Jersey City, NJ 07306
Saint Peter’s University is an Equal Opportunity/Affirmative Action Employer. It does not discriminate on the basis of sex, race, marital status, color, religion, age, national or ethnic origin, physical disability, sexual orientation, or veteran’s status. We do not acknowledge receipt of applications. Position vacancies are as follows:
- Special Assistant to the Provost/Academic Vice President
- Alumni Engagement Officer
- Assistant Athletic Director for Facilities and Operations
- Campus Director/Academic Advisor – Englewood Cliffs, NJ
- Associate Director of Recreation and the Recreational Life Center
- Director of Voices of Praise Gospel Choir
- Director of the Center for English Language Acquisition and Culture (CELAC) with some teaching responsibilities (12 month position)
- Director of Campus Safety
- Associate Athletics Director For Compliance / Senior Woman Administrator
Special Assistant to the Provost/Academic Vice President
Alumni Engagement Officer
Through management of his/her specific functions, the Alumni Engagement Officer enables the Office of Alumni Engagement to achieve its mission of cultivating and maintaining relationships with the University’s alumni so as to have a positive impact on Advancement Goals of the University. Specifically responsible for handling various duties associated with the many operations and activities of the Office of Alumni Engagement.
Description of Duties and Responsibilities:
- Supports various activities of the department, which include event or meeting support, catering and other arrangements, invitation preparation, list management and financial tracking.
- Performs alumni outreach including surveys, phone calls, special mailings and post event correspondence.
- Supports volunteer management for special projects and committees including special reunion classes
- Supports alumni website administration as well as Alumni Board activities and alumni event administration.
- Reviews Alumni Engagement voice and email mailboxes and responds to or disseminates inquiries.
- Updates alumni information in Raiser’s Edge and produces mailing lists.
- Reviews incoming correspondence and inquiries and identifies items of special interest to director or others in the division.
- Provides input to letters to donors in support of the annual fund and supports annual fund mailing follow ups.
College degree or professional certification/equivalent experience required. 3-5 years professionals work experience in advancement, public relations, or related business environment. Driver’s license.
Excellent computer word processing skills and willingness to learn advancement specific database applications. Excellent written and oral presentation skills. Understanding of and commitment to Jesuit heritage and ideals. Willingness to work some evening and weekends
Superior communication, organizational and multi-tasking skills required. The individual must be flexible, reliable, able to make decisions regarding office matters and prioritize. Superior computer skills are a necessity (Microsoft Word, Excel and PowerPoint; Internet). Knowledge of Raiser’s Edge a plus.
Assistant Athletic Director for Facilities and Operations
The Assistant Athletic Director for Facilities and Operations reports to the Director of Athletics, serves as a member of the Department’s Senior Management team, is responsible for athletic fields maintenance, the management of athletic events, the coordination of athletic event set-up and breakdown and other duties as assigned.
Key responsibilities include:
- Serves as the primary Game Administrator for all home intercollegiate contests
- Serves as a member of department’s Senior Leadership Team
- Serves as a Sport Administrator for selected varsity athletic teams
- Oversee the set-up and breakdown of athletics contests in the Recreational Life Center (RLC) and at Jaroschak Field.
- Ensure all Jaroschak playing fields are in proper playing condition.
- Works closely with external vendor at Jaroschak Field as needed.
- Schedules all events utilizing Jaroschak Field.
- Works closely with Director of RLC and University maintenance vendor to ensure Athletic facilities are in good working order.
- Monitors athletic facility repairs to ensure they are completed in a timely manner.
- Oversees budgetary and financial details of athletics capital improvement projects
- Responsible for locker rooms assignments of home and visiting teams.
- Adherence to NCAA and MAAC rules and regulations.
Administrative responsibilities include:
- Serves as liaison with university’s maintenance vendor
- Serves as liaison with Hudson County Parks and Jersey City Departments of Recreation
- Coordinates the assignment process of game officials for intercollegiate contests
- Prepares payment requisitions for officials and event personnel
- Engages in various strategic planning initiatives for all aspects of the department
- Oversees the athletic department work-study program
- Supervises and assigns event personnel
- Assist with departmental fundraising, as assigned
Bachelor’s degree required. Master’s degree preferred. Extensive experience with knowledge of Division I intercollegiate athletics department operations required. Familiarity with policy issues concerning the administration of intercollegiate athletics and higher education preferred, including facility scheduling and event management expertise. Ability to direct and perform detailed work with accuracy under time pressures. Strong communication and interpersonal skills combined with the ability to interact with diverse groups and a willingness to work nights and weekends in support of scheduled events are required. Experience with computer applications (Microsoft Office, etc.) also required.
The review of applications and nominations will begin immediately and continue until position is filled. Please submit a cover letter and a resume as soon as possible, to the Office of Human Resources, 121 Glenwood Avenue, Jersey City, NJ 07306, or by email to email@example.com
Campus Director/Academic Advisor – Englewood Cliffs, NJ
Established in 1975, the Englewood Cliffs campus is located one mile north of the George Washington Bridge on the Palisades. This branch campus is dedicated to the adult learner in the School of Professional and Continuing Studies as well as Graduate and Doctoral Programs in Business, Education and Nursing. Its facilities include a student computer lab, Office of Enrollment Services, library, and student lounge.
The Saint Peter’s University Englewood Cliffs Campus Director/Academic Advisor is responsible for the daily operation of the Englewood Cliffs branch campus including budget oversight, staff supervision, and in partnership with the Deans and Program Directors, implements outreach strategies aimed to increase enrollments. The Campus Director/Academic Advisor also collaborates with the CFO on facility management. As Academic Advisor, the candidate is responsible for the advisement of adult students. The Englewood Cliffs Campus Director/Academic Advisor serves as the official University representative for the branch campus in order to build positive community relations and market awareness. This position reports directly to the Provost/Academic Vice President. Evening and some Saturday hours are required.
- Relevant Masters Degree
- Three to five (5) years experience in higher education and academic advising
- Excellent managerial and organizational skills
- Superior interpersonal, customer-service and community relationship-building abilities
- Proficiency in oral and written presentation and communication skills
- Ability to collaborate and work effectively in a team
- Experience in the use of Datatel (or comparable programs), MS Office, email, internet and other relevant computer software
SALARY IS COMMENSURATE WITH EXPERIENCE
Associate Director of Recreation and the Recreational Life Center
The Associate Director of Recreation and the Recreational Life Center is responsible for assisting in the overall operation and oversight of the 125,000 square foot Yanitelli Recreational Life Center, and all associated recreational programs including but not limited to intramural sports, sports clubs, and fitness. The Associate Director is directly responsible for the management of the RLC membership office and supervision of the RLC work-study employee staff; The Associate Director will be cross-trained to assist with the management of the Mac Mahon Student Center.
Educational Requirements: Bachelor’s degree required but master’s degree preferred in Recreation, Sports Management, Physical Education or a related field.
Professional experience: Minimum of five years’ experience in collegiate recreation management or an associated field within the realm of collegiate student affairs administration.
Other Qualifications: CPR/AED certification required, First Aid certification preferred; other relevant recreational sports certifications such as Certified Pool Operator, Lifeguard, etc. considered a plus.
- Assist the Director of Recreation/RLC in all facets of managing a comprehensive university wide recreation program and 125,000 square foot recreation/athletic complex.
- In the absence of the director, serve as chief facility administrator on-duty.
- Oversee the operation of the RLC main office, including training and supervising professional and student staff; processing RLC memberships, operating membership software, and maintaining membership records; process payroll for student and part-time professional staff; assist in maintain the master facility schedule log.
- Hire, train, and oversee student work-study staff for the main office.
- Work directly with the part-time intramural sports coordinator to implement a comprehensive intramural sports program.
- Work in conjunction with the director to create a sports club program for the university.
- Implement a social media communication plan for Recreation/RLC and assist in the maintenance of relevant web pages.
- Assist the director in the University wide assessment process.
- Collaborate with other departments at the university on special events planned at the RLC; Work as assigned at outside rental events at the RLC.
- Assist as needed with the management of the Mac Mahon Student Center.
- Serve as assigned on appropriate committees and taskforces.
- Perform other duties as assigned.
Monday – Friday 10:00 AM – 6:00 PM
Evenings and weekends as needed for special programs and events.
Interested applicants may submit a resume to the Office of Human Resources, 121 Glenwood Avenue, Jersey City, NJ 07306, or by email to firstname.lastname@example.org. Review of resumes will begin immediately and will continue until the position is filled.
Saint Peter’s University is an Affirmative Action/Equal Opportunity Employer.
Director of Voices of Praise Gospel Choir
The Director of the Voices of Praise Gospel Choir serves to create a dynamic gospel music experience for the students within the group. The director teaches vocal skills and ensures the successful performance of the Voices of Praise Gospel Choir at various campus and off-campus events.
Description of Duties and Responsibilities:
Recruit and retain members; Conduct weekly rehearsals; Select music, in conjunction with the student leadership of the group, for performances; Direct the group at all performances ;Arrange for musical accompaniment for all performances; Meet regularly with the Director of Student Activities; Meet regularly with the student leadership of the Gospel Choir; Perform other related duties as assigned
High School Diploma or GED required. Bachelor’s degree from an accredited college or university preferred
Must have experience directing a choir and knowledge of Gospel music
3-5 years of choir direction preferred. Must have excellent interpersonal skills, be committed to teaching skills to students of varying skill levels, and be able to work with a diverse group of students. At all times adhere to the guidelines and policies published in The Net, the College Handbook
Director of the Center for English Language Acquisition and Culture (CELAC) with some teaching responsibilities (12 month position)
Saint Peter’s University invites applicants for the Director of the Center for English Language Acquisition and Culture. As a full time, 12-month administrator with teaching responsibilities, the Director reports to the Academic Dean of the College of Arts and Sciences/School of Business Administration for all academic and personnel issues. The Director is responsible for overseeing the ESL program including designing curriculum, scheduling and staffing classes, tutoring and advising ESL students, running ESL workshops offered through the Center, and teaching up to 12 credits during the academic year and up to the equivalent of half-time teaching during the summer. The Director is also an active participant in the University’s Title V grant, Strengthening Achievement among Hispanic and Students of Minority Backgrounds, and in this capacity, reports to the Principal Investigator, who directs CELAC’s involvement in grant-related activities. Minimum Qualifications include: M.A. in linguistics or a related field and TESL/TEFL/TESOL and teaching experience. Experience with Computer Assisted Language Learning and college level introductory writing courses preferred.
Candidates should send a cover letter, a curriculum vitae, and three letters of recommendation electronically to email@example.com with the subject heading: CELAC Director. Alternately send to CELAC Director, Saint Peter’s University, 121 Glenwood Avenue, Office of Human Resources, Jersey City, NJ 07306. To receive fullest consideration, applications should be received by November 1, 2013.
Director of Campus Safety
The Director of Campus Safety is responsible for all aspects of safety, security and fire safety on the campus, 24 hours a day, 7 days a week.
The Director of Campus Safety reports directly to the Vice President of Finance and Business. The ideal candidate will be a law enforcement supervisor with experience in an urban setting who supports the Jesuit Catholic mission of the University. The Director of campus safety is responsible for all aspects of security and fire safety on the campus, 24 hours a day, 7 days a week. He or she manages an outsourced department of 60 security officers and a University staff of 5. Develops and executes crime prevention programs on campus, accesses staff and security hardware to enhance the safety of the campus, has knowledge of pertinent OSHA regulations, and is compliant with applicable federal and local laws including annual Cleary statistics/fire safety reporting. Develops a program of fire safety including equipment, enforces law and or violations of University conduct code, conducts investigations when necessary, enforces and manages parking, manages budget, security related equipment and transportation. Candidate must interface with the Jersey City Police Department and emergency management agencies, and have the ability to interact positively with students, faculty and staff and have the ability to manage a public safety program in a University environment. Conducts and oversees required assessment activities, including the development of an annual implementation report that documents how assessment findings were used to improve programs or services and then linked to ongoing planning efforts to advance institutional effectiveness.
Bachelor’s degree in criminal justice/ or related security field.
Ten years of progressively responsible law enforcement experience, three of which were established in a supervisory capacity or a combination of education and experience. Excellent organizational and management skills required.
NIMS Certification (FEMA) Ideal candidate will be a recently retired or soon to be retired law enforcement executive.
Associate Athletics Director For Compliance / Senior Woman Administrator
The Associate Athletic Director for Compliance/ Senior Women’s Administrator reports to the Director of Athletics serves as a member of the Department’s Senior Management team and is responsible for the development, implementation, monitoring and reporting of all policies and procedures relative to a comprehensive NCAA Division I rules compliance program. This includes, but is not limited to: recruiting; eligibility; financial aid; playing and practice seasons; student-athlete employment; amateurism; extra benefits and all required reporting documents and other duties as assigned.
Key duties include:
- Assist with the planning and implementation of athletic policies and procedures including budgeting, financial aid, gender equity, personnel, facilities and sports programs
- Administer, maintain and update the CA system
- Conduct rules education programs for coaches, student-athletes, institutional administrators and staff, boosters and local community members
- Provide necessary information for required compliance audits
- Assist the athletic business office in reconciliation of official visits and other compliance related reimbursements
- Provide pre and post approval on all business office documents related to coaches recruiting, travel, team travel, etc.
- Coordinate monthly athletic department compliance staff meetings
- Communicate with the NCAA Faculty Athletics Representative on APR and GSR data
- Administer the Student-Athlete Assistance fund program
- Serve as the athletic liaison to the Admissions, Registrars, Financial Aid and Residence Life offices
- Adheres to all NCAA and MAAC rules and regulations
Administrative responsibilities include:
- Maintain the Athletics department’s policies and procedures documents
- Serve on campus-wide committees representing the athletics department
- Supervise head coaches, as assigned, by the Athletic Director and serve as a sport administrator and game administrator for selected teams and events
- Attend athletic contests, as assigned by the Athletic Director
- Attend all required MAAC, NCAA and NJAIAW meetings, as necessary
Bachelor’s degree required. Master’s degree preferred. Extensive experience with knowledge of and commitment to Division I NCAA rules compliance required. Familiarity with policy issues concerning the administration of intercollegiate athletics and higher education preferred. Ability to design, implement and manage administrative systems to ensure compliance with applicable regulations. Ability to direct and perform detailed work with accuracy under time pressures. Strong communication and interpersonal skills combined with the ability to interact with diverse groups. Experience with computer applications (Microsoft Office, CA, etc.) also required. Strong written and oral communication skills and a willingness to work nights and weekends in support of scheduled events are required.